Sept.14th, 2024 - Event Agreement & FAQs
- Grape Day Park –

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VENDOR PRODUCTS

The Grape Day Festival has grown to become known as an Artisan festival, providing our community with the finest hand-crafted products from local artists. The Grape Day Festival respectfully requests that all vendors concede and abide by this request: All items sold by vendors must be hand made by the vendors themselves. Absolutely no wholesale, manufactured, or imported merchandise will be allowed in the Grape Day Festival. If such items are found in vendor’s booth(s), the vendor will be asked to remove items, and the offender will not be invited to participate in this event again.

The number of artisans in each category will be limited by the Grape Day Festival.

   

COST PER BOOTH:

• 10x10 ft Vendor booth $100 - must supply own pop-up tent.

• 10x10 ft Vendor booth with Electricity $100 plus $25 electricity fee- must supply own pop-up tent.

• 10x10 ft Food Vendor booth $125. Electricity included if indicated. Must supply own pop-up tent.

*There is an additional $25 fee if sharing a booth & both vendors must apply & be accepted separately

 

Vendors may apply for up to two spaces, as area is limited at the venue of our event.

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ELECTRICITY

Electricity access is LIMITED. Vendors who would like electricity will be located around our Santa Fe Train Depot. As we have a limited number of spaces around our facility, these locations will be allotted on a first come first serve basis contingent to application and acceptance. Vendor is responsible for bringing a heavy-duty extension cord, which must be taped down, and fire department Ok’d. Please indicate if electricity is needed in the space provided on the application.

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*If you are considering bringing your own generator, upon acceptance into the festival, specs will need to be provided and approved by our Planning Committee.

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FOOD VENDORS

Food vendors are responsible for health department permits. All permits must be posted in food booth. A certified fire extinguisher is required by the fire marshal.

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NON-PROFIT

Non-profits can apply for up to one (1) free 10x10 space at our event. Non-profits are allowed to sell merchandise/products if desired.    

 

EDUCATIONAL BOOTH/WINE AND BEER GARDEN

If you qualify as one of these, we ask that you do not sell any of your products, as you will be receiving a (1) space in our festival free of charge. It is acceptable to promote your business/club/class opportunities, but no products or services are allowed to be sold during our event, although pre-orders may be taken. Applicants of the Wine and Beer Garden will be participating in a donation basis. All wine and beer poured at Grape Day Festival will be eligible as tax deductible donation under the Escondido History Center's non-profit 501(c)3 status.

Tasting cups will be provided to our pourers for use during the festival. 

 

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VENDOR REQUIREMENTS

All Vendors and attendees must bring own supplies including tables, chairs, displays, pop up tents, etc. Vendors must have booth set up no later than 11:45 am or vendor may be removed from the event without refund, no exceptions. Vendors may not tear down their booth any earlier than 6:00 pm and are responsible for leaving the area in the same condition it was found.​ More information about set-up to follow when vendor is accepted

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We want to encourage vendors to bring handy work and/or displays with them to demonstrate and educate attendees about their craft. The Grape Day Festival is here to provide a fun learning experience for the public as well as connecting them local vendors! 

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LOADING & PARKING

The venue has a one-way entrance and exit so patience is key. Please check in, unload only, re-park your car in designated vendor parking lot, then return to set up your booth. Map and further directions will be provided at a later date through email.

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SHARING ON SOCIAL MEDIA

Everyone is expected to post and share about the festival on their social media accounts. Each post and share helps to get the community excited for the event! Marketing materials will be provided upon acceptance. Let's all do our part to share, promote, and advertise the event!!

 

PAYMENT

Payment is due upon date indicated on invoice unless otherwise specified. Vendor fee is non-refundable unless in the unlikely event that Grape Day Festival is canceled with no rescheduling date. No refunds will be issued due to lack of sales or competing vendors.

  

SHARING OR SUBLEASING

Vendors may not share or sublease their space without prior approval; this includes renting, sharing, donating or in any other way allowing for another company or person to display or advertise in your paid space. Vendors caught sharing or subleasing will be expected to pay double the rate for their booth space on the day of the event. Failure to pay will result in removal from the event. Vendors that are disruptive, objectionable, or inappropriate in nature, as interpreted by the Grape Day Festival, will be removed from the event without refund.

 

LIABILITY

1. The Escondido History Center, Brothers of 6 Charities, Inc. and the officers, agents, contractors, and employees of these organizations shall not be responsible for any injuries to persons and/or any damage or loss of property for any reason, including theft, unless such loss of property is caused by negligence of promoter. The Vendor is solely responsible for personal property. Vendor is required to provide internal staffing to watch and maintain all booth property (e.g. Merchandise, Display Units, Promotional Collateral).

 

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2. The Vendor Agreement shall become binding between the parties only upon (a) Grape Day Festival sending the vendor a confirmation and (b) the vendor’s acceptance of the Grape Day Festival Vendor Agreement by paying the booth rental fee and ​filling out and signing Form BOE-410 by the date indicated on acceptance email.

 

 

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