Sept.13th, 2025

- Event Agreement/ Terms and Conditions-

-Please Carefully Read -​

 

VENDOR PRODUCTS:

The Grape Day Festival has grown to become known as an Artisan festival, providing our community with the finest hand-crafted products from local artists. The Grape Day Festival respectfully requests that all vendors concede and abide by this request: All items sold by vendors must be hand made by the vendors themselves. Absolutely no wholesale, manufactured, or imported merchandise will be allowed in the Grape Day Festival. If such items are found in vendor’s booth(s), the vendor will be asked to remove items, and the offender will not be invited to participate in this event again.

 

​BOOTH SPACE COST:

-10x10 ft Vendor booth $100. Must supply own pop-up tent.

-10x10 ft Food Vendor booth $125. Electricity included. Must supply own pop-up tent.​

 

Vendors may apply for up to two spaces, as area is limited at the venue of our event.

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​ELECTRICITY:

Electricity access is LIMITED. Vendors who would like electricity will be located around our Santa Fe Train Depot. As we have a limited number of spaces around our facility, these locations will be allotted on a first come first serve basis contingent to application and acceptance. Vendor is responsible for bringing a heavy-duty extension cord, which must be taped down, and fire department Ok’d.​

*If you are considering bringing your own generator, upon acceptance into the festival, specs will need to be provided and approved by our Planning Committee.

 

​FOOD VENDORS:

Food vendors are responsible for health department permits. All permits must be posted in food booth. A certified fire extinguisher is required by the fire marshal.​

 

NONPROFIT:

Nonprofits can apply for up to one (1) free 10x10 space at our event. Nonprofits are allowed to sell merchandise/products if desired. Nonprofits must provide their own tent/table/chairs/etc.   

 

EDUCATIONAL BOOTH/WINE AND BEER GARDEN:

If you qualify as one of these and are not a nonprofit, we ask that you do not sell any of your products, as you will be receiving a (1) space in our festival free of charge. It is acceptable to promote your business/club/class opportunities, but no products or services are allowed to be sold during our event, although pre-orders may be taken. Applicants of the Wine and Beer Garden will be participating in a donation basis. All wine and beer or other alcoholic drink poured at Grape Day Festival will be eligible as tax deductible donation under the Escondido History Center's non-profit 501(c)3 status. Tasting cups will be provided to our pourers for use during the festival.

 

​VENDOR REQUIREMENTS:

All Vendors and attendees must bring own supplies including tables, chairs, displays, pop up tents, etc. Vendors must have booth set up no later than 11:45 am or vendor may be removed from the event without refund, no exceptions. Vendors may not tear down their booth any earlier than 6:00 pm and are responsible for leaving the area in the same condition it was found.​ More information about set-up to follow when vendor is accepted​.

 

We want to encourage vendors to bring handy work and/or displays with them to demonstrate and educate attendees about their craft. The Grape Day Festival is here to provide a fun learning experience for the public as well as connections with local vendors! ​

 

LOADING & PARKING:

The venue may have a one-way entrance and exit so patience is key. Please check in, unload only, re-park your car in designated vendor parking lot, then return to set up your booth. Map and further directions will be provided at a later date through email.

 

​​​​SHARING ON SOCIAL MEDIA:

Everyone is expected to post and share about the festival on their social media accounts. Each post and share helps to get the community excited for the event! Let's all do our part to share, promote, and advertise the event!

 

PAYMENT:

Payment is due upon date indicated on invoice unless otherwise specified. Vendor fee is non-refundable unless in the unlikely event that Grape Day Festival is canceled with no rescheduling date. No refunds will be issued due to lack of sales or competing vendors.  

 

SHARING OR SUBLEASING:

Vendors may not share or sublease their space without prior approval; this includes renting, sharing, donating or in any other way allowing for another company or person to display or advertise in your paid space. Vendors caught sharing or subleasing will be expected to pay double the rate for their booth space on the day of the event. Failure to pay will result in removal from the event. Vendors that are disruptive, objectionable, or inappropriate in nature, as interpreted by the Grape Day Festival, will be removed from the event without refund.

 

LIABILITY:

The Escondido History Center, Brothers of 6 Charities, Inc., and their respective officers, agents, contractors, and employees shall not be held liable for any injury to persons or any loss or damage to property, including theft, unless such loss or damage is directly caused by the negligence of the event promoter. Vendors are solely responsible for their own personal property and are required to provide adequate internal staffing to monitor and safeguard all booth assets, including but not limited to merchandise, display units, and promotional materials.

 

This Vendor Agreement becomes binding only upon: (A) the vendor’s acceptance of the Grape Day Festival Vendor Agreement, and/or (B) receipt of a confirmation email from the Grape Day Festival and any applicable payment, if required.